Vendors/Artists

Information

Become a Vendor or Artist

Artist Alley

An outlet for artists and creative designers, ranging from amateur to professional, to showcase and sell their fan-made designs and creations

Vendor Hall

A marketplace of local stores, industry, and traveling vendors to sell officially licensed merchandise. CSC and (Insert Event Name Here) have a strict no-bootleg policy. Please read our Terms & Conditions for details

If you are unsure what category you fall under, please contact us.


Important Dates
Artist Tables go on sale: (Insert Date Here)
Deadline to Change Number of Artists/Helpers at the Table: (Insert Date Here)
Deadline to submit Seller’s Permit information: (Insert Date Here)

Set-Up and Tear Down
Set up will begin (Insert Date and Time Here) the night before the event and end at (Insert Date and Time Here). On the day of the event, (Insert Date Here), Artists should arrive no later than (Insert Time Here). It is expected that your table will be ready and either the Artist/Helper is present at the table during the hours the Exhibitor Hall is open to the public. Tear down will not begin until the show has ended at (Insert Date and Time Here). In case of emergency, Artist/Helper is to contact CSC/(Insert Event Name Here) staff through Email. Emergencies are handled on a case by case basis. Tear down must be complete by (Insert Time Here).

Artists are encouraged to temporarily park by designated loading entrances during set-up to unload merchandise. Artists will then be asked to move their car to public parking spots within the venue parking lot. Parking is free.

Restrictions and Rules

  • Stolen, traced, or art otherwise not created by the Artist (except when permission from other Creators was given in writing).
  • Art and displays containing logos, names, and emblems of licensed properties.
  • Any weapons, except for cosplay prop items which must be immediately peace-bound by the purchaser.
  • Any 3-D printed designs that are not of your own design, or printed without designer’s permission (except when permission from the designer was given in writing). If you use places like Thingaverse or Myminifactory, you must include links to the designs, and they must show that commercial use is permitted.
  • Noisy, dangerous, and harmful substances, supplies, and/or equipment.
  • Reproductions of existing licensed merchandise in any form. This includes tracing, copying, scanning, downloading, or editing of copyrighted artwork, characters, or logos if they were not created by the Artist.
  • Any art or creations created through the use of Artificial Intelligence (A.I.) programs.
  • Selling, reselling, or distribution of commercial products, including the unauthorised re-releasing of merchandise of any kind (“bootlegs”).
  • Food or beverages.
  • Adult materials.

Vendors are NOT allowed to sell:
  • Any weapons, except for cosplay prop items which must be immediately peace-bound by the purchaser.
  • Noisy, dangerous, and harmful substances, supplies, and/or equipment.
  • Reproductions of existing licensed merchandise in any form.
  • Selling, reselling, or distribution of unauthorised re-releasing of merchandise of any kind (“bootlegs”).
  • Food or beverages.
  • Adult materials.
Vendors are allowed to sell:
  • Vendors can ONLY allowed to sell and/or display any merchandise where the merchandise has been approved by the licence holder for the property depicted and does not infringe on copyright or trademark laws Agreeing to follow these guidelines, by attending as a vendor, and any violation may result in immediate expulsion from the event without refund

Code of Conduct

  • Nothing may be affixed to any equipment or wall of the International Centre
  • Tables and chairs may not be used as step ladders or scaffolding. Any damages caused to this equipment due to carelessness or because of improper use will be the responsibility of the Artist.
  • The International Centre, CSC, and (Insert Event Namer Here) are not liable for lost or stolen goods, merchandise, or other items.
  • All setups and displays must not interfere with neighbouring tables. All setups and displays must not block/intrude into aisles. All setups and displays must be stable and not pose a hazard.
  • All sales transactions must be completed in the purchased space. Any attendee or Exhibitor about is observed to be soliciting businesses in panel rooms, the ball room, public spaces, aisles of the exhibit hall, or in another company’s booth will be asked to leave immediately. Additional penalties may be applied.
  • Noisy, dangerous, and harmful substances, supplies and/or equipment are prohibited.
  • The sale of adult materials is prohibited.
  • The sale of food and drink is prohibited.
Helpers

Artists and Vendors are responsible for their helpers and booth staff. Artist Alley and Vendor Hall passes are non transferable. The Artists and Vendors are responsible for all actions of their booth staff or anyone representing their company. Artist and Vendor personnel found in violation of policies will be removed, having their pass confiscated. Artist and Vendor staff misconduct can lead to the removal of the Artist and/or Vendor from the exhibit floor without refund. Those removed in this way will NOT be allowed to return to future shows.

Cancellations due to breaking Terms
CSC and (Insert Event Name Here) reserve the right to restrict exhibits because of noise, method of operation, creation of safety hazards, or any other reason that will interfere with the best interest of the event as a whole. CSC and (Insert Event Name Here) explicitly reserve the right to cancel any registration for any reason without being liable for any damages or costs. Possible reasons for cancellation include, but are not limited to the following:
  • Being a seller of prohibited items (pseudo-merchandise, bootlegs, adult materials, food, etc.)
  • Illegal and/or Inappropriate behaviour that does not comply with the theme or spirit of (Insert Event Name Here)
  • Non-payment

In the event that the Organizer initiated cancellation prior to the Event, any payment rendered will be refunded minus any third-party fees, where applicable. Cancellations due to inappropriate Artist conduct or violation of the Terms and Conditions may not result in Artist(s) being refunded, depending on the severity of the offence.



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